Accounting Services
for USA Businesses
— Save 70% vs Local CPA

US small businesses have a comprehensive set of ongoing and periodic accounting needs that most owners either underfund or overpay for locally. Here's the complete picture of what most US SMBs require and how we deliver it: Monthly bookkeeping — the foundation of every US business accounting: Monthly bank and credit card reconciliation using US Chart of Accounts (assets, liabilities, equity, revenue, expense accounts following US GAAP). Transaction categorisation — ensuring every business expense is categorised correctly for maximum deductibility. Accounts receivable tracking — recording invoices and payments. Accounts payable tracking — recording vendor bills. Month-end close — adjusting entries, depreciation entries, prepaid amortisation. Monthly financial report delivery: P&L Statement (income and expenses for the month), Balance Sheet (assets, liabilities, equity snapshot), Cash Flow Statement (operating, investing, financing activities). Tax compliance — quarterly and annual: Quarterly estimated tax payments — Form 1040-ES for sole proprietors and S-Corp owners, Form 1120-W for C-Corps. Quarterly payroll returns — Form 941 (federal employer tax return). Annual federal tax returns: Schedule C (sole prop/single-member LLC), Form 1065 + K-1s (multi-member LLC/partnership), Form 1120-S (S-Corporation), Form 1120 (C-Corporation). State income tax returns — all 50 states, state-specific forms and requirements. Year-end payroll forms: W-2 for employees, 1099-NEC for independent contractors above $600. Sirus Infotech provides all of these services — with fixed monthly pricing starting at $199, US-certified accountants, and a dedicated account manager for every client.

Outsourced accounting from India to US businesses is a mature, well-established industry — with hundreds of Indian accounting firms serving thousands of American small businesses. Our India-to-USA outsourced accounting model, step by step: Initial onboarding (Week 1): We schedule a 60-minute onboarding call in your EST/PST time zone. You grant us Accountant Access in QuickBooks Online (or equivalent) — this gives us full accounting access without payment access. We connect your bank and credit card feeds directly to QuickBooks Online. You provide 2–3 months of bank statements and any existing accounting records for baseline setup. Monthly accounting cycle: First 5 days of each month: We import all prior month's transactions from connected bank and credit card feeds. Our US-trained accountants review and categorise every transaction using your Chart of Accounts. Duplicate entries, miscategorised transactions, and uncategorised items are resolved. Bank reconciliation: all bank and credit card accounts reconciled to cent-level accuracy. Days 6–10 of each month: Month-end adjusting entries posted (depreciation, prepaid expense amortisation, accruals). Financial reports generated: P&L Statement, Balance Sheet, Cash Flow Statement, Accounts Receivable Aging, Accounts Payable Aging. Reports delivered via our secure client portal (DocuSign/ShareFile/Dropbox). Monthly account manager call (30 minutes) to review results and flag anomalies. Tax season (January–April for most): We prepare draft federal and state tax returns using US tax software. Draft returns shared with client for review. Final returns either submitted to client's signing CPA for filing, or e-filed directly for clients using our firm. Security and confidentiality: We sign NDA agreements with all clients. All data transfer through encrypted, password-protected portals. US GAAP accounting standards followed precisely. Our team works in overlapping US time zones (IST evening = US morning) — client response within 4 hours during US business hours. The result: a US business owner gets the same quality accounting as a $150/hour local CPA — for $199–$999 per month total. 60–80% cost savings with zero compromise on quality or compliance.

We prepare a comprehensive range of US federal and state tax returns for all American business entity types. Here's our complete US tax return preparation scope: Federal Business Tax Returns: Form 1120 — C-Corporation federal income tax return (Standard tax year, fiscal year, or 52/53-week year). Form 1120-S — S-Corporation federal income tax return (including Schedule K, K-1 for each shareholder). Form 1065 — Partnership and Multi-Member LLC federal tax return (including Schedule K, K-1 for each partner, and applicable partner credits). Schedule C (attached to Form 1040) — Sole Proprietor and Single-Member LLC (disregarded entity) business income and loss. Form 1040-NR — Non-resident alien individual income tax return for foreign persons with US-source income. Individual Federal Returns (for business owners): Form 1040 — US Individual Income Tax Return (we prepare the business schedules; CPA typically signs). Schedule E — Supplemental Income and Loss for rental properties and S-Corp/partnership K-1 income. Schedule SE — Self-Employment Tax calculation for sole proprietors. Specialised Federal Compliance Forms: Form 5472 — Required annual disclosure for foreign-owned US corporations and disregarded entities (penalty $25,000 per form for late or non-filing — the most overlooked compliance requirement for NRI-owned US LLCs). Form 2553 — S-Corporation election filing (we advise and file the election). Form 8832 — Entity classification election (LLC to C-Corp election). Form 1099-NEC and 1099-MISC — Contractor payment reporting preparation and e-filing. Form 2553 — S-Corporation election. State Tax Returns: All 50 US states and Washington DC. State corporate and franchise tax returns vary by state — California 800 minimum franchise tax, Delaware franchise tax, Texas gross receipts tax, New York state and city tax. We prepare all applicable state returns based on your nexus states. Estimated Tax: Quarterly estimated tax payment calculations and Form 1040-ES / Form 1120-W preparation. Our team uses professional US tax software (UltraTax CS, Drake Tax, ProSeries) — the same software used by US CPA firms. All returns are prepared to IRS and applicable state standards, reviewed by a senior US-trained accountant, and delivered as complete draft packages for client review before submission.

Yes — QuickBooks Online (QBO) is the primary accounting platform used by over 8 million US small businesses, and it is our primary working environment for US clients. Our team holds QuickBooks ProAdvisor certification — the highest level of QBO competency certification from Intuit. Here's the complete scope of our QuickBooks Online services for US clients: QuickBooks Online Setup (for new clients): Company file creation with correct entity type, tax form designation, and fiscal year selection. US Chart of Accounts setup — customised for your specific business type (retail, professional services, e-commerce, real estate, restaurant). Opening balance entry from prior accounting records or from beginning of fiscal year. Bank and credit card account connection via direct bank feed. Invoice template setup, payment gateway integration (Stripe, PayPal, Square). QuickBooks Cleanup (for existing clients with messy books): Historical transaction review and recategorisation. Reconciliation of all bank and credit card accounts from the most recent reconciled date. Uncategorised and duplicate transaction resolution. Opening balance equity correction. Accrual vs cash basis conversion if required. Chart of Accounts simplification and reorganisation. Ongoing Monthly QuickBooks Management: Bank and credit card feed import and review. Transaction categorisation using client's approved Chart of Accounts. Journal entries for month-end adjustments. Depreciation schedules maintained in QBO Asset Manager. Accounts receivable and accounts payable management. Inventory adjustments (for product-based businesses). Monthly Reconciliation Reports delivered within QuickBooks Reports module. Other accounting platforms we work with: Xero (Xero Partner certified), Wave (free accounting for micro-businesses), FreshBooks (service businesses), NetSuite (mid-market and enterprise), Sage 50/100/300 (manufacturing and construction), Microsoft Dynamics 365 (enterprise). For clients not yet using accounting software: we evaluate your transaction volume, entity type, and budget — and recommend the most cost-effective platform for your US business.

The cost savings from outsourcing US accounting to an India-based firm versus hiring locally are significant and well-documented. Here's a realistic cost comparison: US Local Accounting Options: In-house bookkeeper (part-time, 10 hours/week): $20–$35/hour × 40 hours/month = $800–$1,400/month (salary only, no benefits). In-house bookkeeper (full-time): $45,000–$65,000/year salary + $12,000–$18,000 in benefits = $57,000–$83,000/year. Local CPA firm bookkeeping service: $75–$150/hour × 10 hours/month = $750–$1,500/month. Local CPA for annual tax return (1120-S): $1,500–$4,000 per return. Combined (in-house bookkeeper + CPA): $60,000–$95,000/year total. Sirus Infotech Monthly Packages: Starter (up to 100 transactions): $199/month = $2,388/year including annual tax return. Growth (up to 300 transactions + payroll + taxes): $499/month = $5,988/year. Enterprise (unlimited + CFO services): $999/month = $11,988/year. Cost savings calculation: Growth package vs local alternative: $5,988/year vs $20,000–$30,000/year = 70–80% savings. Enterprise package vs full-time in-house CFO + bookkeeper + CPA: $11,988/year vs $100,000–$150,000/year (CFO salary alone) = 90%+ savings for access to equivalent expertise. Quality maintained: All Sirus Infotech accountants are US-trained, QuickBooks ProAdvisor certified, and work under US GAAP standards. Our monthly financial reports meet bank and investor requirements — identical quality to a US CPA firm. Time zone efficiency: India time zone means work is completed overnight US time — clients receive reports ready when they start their US business day. Response time: 4-hour response during US business hours (IST evening = EST/PST morning overlap). The combination of 70% cost savings, US-certified quality, 4-hour response, and overnight report delivery makes outsourcing to Sirus Infotech one of the highest-ROI decisions for US small business owners.

Yes — US payroll processing is one of our core services, and we handle it for US businesses with both employees and independent contractors across all 50 states. US payroll is significantly more complex than payroll in most countries — involving federal and state income tax withholdings, FICA (Social Security and Medicare) employer and employee portions, FUTA (Federal Unemployment Tax), SUTA (State Unemployment Tax), and multiple reporting deadlines throughout the year. Our complete US payroll processing scope: Regular Payroll Runs: Weekly, bi-weekly, semi-monthly, or monthly payroll runs as per your pay schedule. Direct deposit setup for employees through integrated payroll software. Gross-to-net calculation: federal income tax withholding (per W-4 Form), state income tax withholding, Social Security employee deduction (6.2%), Medicare employee deduction (1.45%), local income tax withholding where applicable, benefit deductions (health insurance, 401k, etc.). Employer payroll tax calculations: employer Social Security (6.2%), employer Medicare (1.45%), FUTA (6.0% on first $7,000 per employee), SUTA (varies by state). Payroll Tax Filings: Form 941 — Employer's Quarterly Federal Tax Return (due April 30, July 31, October 31, January 31). EFTPS electronic federal tax deposits — semi-weekly or monthly depending on liability threshold. State payroll tax returns — quarterly and annual, all 50 states. Year-End Payroll Compliance: W-2 forms for all employees (due January 31 to employees and SSA). 1099-NEC forms for all independent contractors paid over $600 (due January 31). Form W-3 — Transmittal of W-2 forms to Social Security Administration. Form 940 — Annual FUTA return. ACA (Affordable Care Act) compliance reporting — Forms 1095-B and 1095-C for applicable large employers. Payroll Software: We work with Gusto (most popular for SMBs), ADP Run, Paychex Flex, QuickBooks Payroll, and Rippling — managing the complete payroll within your existing platform. New Hire Reporting: State new hire reporting (required within 20 days of hire in most states) filed with each new employee. Employee state withholding setup, I-9 documentation coordination, and onboarding checklist support. Sirus Infotech's US payroll service eliminates the most error-prone and penalty-heavy area of small business compliance — reducing risk while dramatically cutting the cost of payroll management.